Civil engineering services
 

To provide and maintain quality sustainable civil engineering services.

2.2       MISSION

The development and management of an affordable, appropriate and high quality civil engineering and building environment services, to continuously improve quality life in a sustainable, safe, economical, equitable, integrated, environmentally sensitive and participatory manner.

2.3       OPERATING STRUCTURE

The department provides the following services:

• Support & Administration
• Development Planning and Building Control
• Road, Storm-water
• Waste Landfill Sites
• Water
• Sanitation
• Building Construction

2.4       STAFF COMPLIMENT

2.5       SUPPORT & ADMINISTRATION

2.5.1    Overview

This section is rendering a general support and administrative service, while liaisoning with all internal sections, other departments and communicating with community members about the rendering of town-planning, building survey, building construction, water, sewerage, roads and storm-water services and waste landfill sites.

2.5.2    Description of the Activity

The following support services are provided:

• General administrative support to all the departmental sections.
• Typing of all correspondence and reports.
• Receive and distribute correspondence.
• Collect written comments on applications received or complaints and distribute it to relevant departments or individuals.
• Manage the departmental filing system.
• General personnel management such as leave administration, personnel inquiries and disciplinary actions.
• Assist with the calling of tenders and quotations and Council’s procurement process.
• Involved in the department’s financial management through inputs in the budgetary process, budget control and submission of financial reports.
• Arrange meetings as well as compile and distribute agendas and minutes of the meetings.
• The application of the Occupational Health and Safety Act.
• The compilation of Standard Work Procedures and Management Directives.

2.5.3       Statistical Information

2.6.1    Overview

The Development Planning and Building Control Section are responsible for all activities associated with development initiatives of erven of Council and in support of the private sector.

2.6.2    Description of the Activity

• Ongoing spatial planning for the entire municipal area
• Ensure development facilitation of all new property development
• Policy foundation to standardize the land use application processes and to ensure that legislation governing it is implemented correctly and consistently
• Effective land use management
• Control management of outdoor advertising in the city
• Up-keeping of the Geographic Information System
• Deals with all building plans submitted for approval and the related inspections for such premises during construction
• The provision of basic Building inspection services
• Building surveying and control maintained on a monthly basis

2.6.3    Strategic objectives

• Create an environment receptive for development
• Guide development in the municipal area according to policy

2.6.4    Key issues for 2008/2009

• To ensure up keeping of valuation cards
• To ensure approval of received building plans in terms of NBR
• To ensure approval of applications for outdoor advertising
• To ensure processing of applications for subdivision and consolidation
• To ensure processing of applications for special consent building line   

relaxation and second dwellings

• To ensure processing of applications for amendment schemes
• To ensure proper management of building and zoning plans

2.6.5    Statistical Information

2.6.6 Building Plans

The following table indicates the number of applications for building plans received for 2006/07and 2007/08, as well as the outstanding building plan applications as on 30 June 2008:-

 2.7       ROADS AND STORM-WATER

2.7.1    Overview

The planning, provision and maintenance of roads and storm-water infrastructure are the responsibilities of the Road, Storm-water and Landfill sites section.

2.7.2    Description of the Activity

The road and storm-water drainage maintenance and construction responsibilities of the municipality are administered as follows and include:

• Creating of new infrastructure and an Ongoing assistance to ensure that new developments are expedited and roads and storm-water drainage infrastructure is provided in accordance with standards and specifications.
• Analysis of all aspects of the existing roads, network and storm-water drainage system to pro-actively identify ageing infrastructure, problems and bottlenecks in the flow of traffic
• Continuous management and control to ensure the optimum availability of the road network to the public and proper storm-water drainage

2.7.3    Strategic objectives

• Plan for and provide roads and storm-water infrastructure to support and facilitate economic growth and to promote social development
• Keep roads and storm-water drainage infrastructure maintainable and serviceable
• Promote traffic control systems in conjunction with the Public Safety Department to improve flow of traffic
• Alleviate traffic congestion and to Provide the management and support services needed

2.7.4    Key issues for 2008/2009

• To establish a road and storm water network of the highest standard in Kanana, Khuma, Jouberton and Alabama
• To develop a Taxi Rank of the highest standard in Khuma & Kanana
• To maintain a road system of the highest standard
• To efficiently finance shortage on identified IDP projects in order to enhance the progress on the elimination of backlogs
• To implement a programme for bringing relief to residents who suffer from the impact of rain- and storm water in areas where muddy conditions and un-surfaced roads are the norm. 
• To install a robot system in Platan street for traffic safety and effective traffic flow for road users
• To upgrade and maintain new and existing street names in KOSH
• To upgrade and maintain existing traffic light infrastructure in the KOSH
• To upgrade and maintain existing paving infrastructure in the KOSH
• To upgrade and maintain existing gravel roads in the KOSH

2.7.5    Statistical Information

2.7.6    Waste Landfill Sites

2.7.6.1 Key issues for 2008/2009

Completion of New Klerksdorp Regional Landfill Site

2.7.6.2 Statistical Information

 2.8      WATER

2.81     Overview

Water distribution involves the bulk purchase of water and its distribution by the Water Section.

2.8.2    Description of the Activity

Creating of new infrastructure from distribution of the water to the consumer.

Purchase and storage of water in bulk.

Distribute the water through a water network that includes pump-stations, pipes, and water-meters.

Test and replacement of water-meters.

Water quality testing and treatment.

Ongoing assistance to ensure that new developments are expedited and water infrastructure is installed in accordance with standards and specifications.

Analysis of all aspects of the existing water-supply system to pro-actively identify worn-out infrastructure, problems and bottlenecks.

Continuous management and control to ensure the optimum availability of the water supply infrastructure.

2.8.3     Strategic objectives

Render sustainable bulk water service by supplying adequate water of the good quality on a continuous basis and at an affordable cost to the consumers.

Provide, operate and maintain the water distribution system to meet the needs of all consumers and reduce unaccounted water.

2.8.4    Key issues for 2008/2009

To upgrade mechanical and electrical equipment at pump-stations

To increase the current bulk infrastructure in the Khuma areas Phase 2

To upgrade the worn-out water-network in the CBD Phase 1

To efficiently repair break stops in pump stations

To effectively conduct scheduled maintenance on pump stations

To ensure the cleaning of Reservoirs

To effectively service control valves

To efficiently test cathodic protection on pipelines every 3 months

To ensure Water meters replacement as per schedule

To ensure water samples comply within 95% legislation

To ensure all households with access to water

2.8.5     Statistical Information

2.9       SEWERAGE

2.9.1    Overview

To contribute to the enhanced quality of life and prosperity of all the people in the municipal area by providing an affordable, efficient and cost effective sanitation service through a well established and maintained infrastructure.  The enhanced quality of life includes the eradication of the bucket system being replaced with proper and healthy water borne sewer system.

2.9.2    Description of the Activity

Design sewer networks for new development.

Implement maintenance programmes on sewer installations.

Treatment of waste water (sewerage and effluent) to statutory standards.

Reception of attendance to sewerage related complaints.

Contract and construction management of new sewer network infrastructure.

2.9.3    Strategic objectives

Provide a service that is safe to humans and the environment.

To purify sewerage to specified standards.

2.9.4    Key issues for 2008/2009

To upgrade the capacity of the Orkney Waste Water Treatment Plant to 20 Mℓ/day

To upgrade the inlet works of Klerksdorp Waste Water Treatment Plant

To  upgrade the mechanical and electrical equipment of Jagspruit sewer pump-station

To ensure maintenance of main sewers throughout the year

To ensure sewage is purified at 4 Waste Water Treatment Plants according to national standards

To ensure maintenance of main sewers throughout the year by cleaning 10 km of main sewers per year

To ensure the elimination of service backlogs

To ensure the access of basic level of sanitation to all households

To ensure the percentage progress on the Bucket eradication project

2.9.5      Statistical Information

2.9.6    Bucket Eradication Programme

The main focus during the 2007/2008 Financial year was the Eradication of approximately 13600 buckets that existed in the City of Matlosana. An amount of R85 Million was the budgeted by the City of Matlosana from its 2007/2008 MIG allocation to address this major priority challenge. Details in terms of progress archieved by the end of the financial year will be addressed in the following chapter. Four (4) Consultants instead of one (1) were appointed for the design and supervision of this contract. Council also tasked its Civil Engineering Department’s Sewerage section to also design and manage a substantial amount of toilets in Tigane. This initiative were done in order to minimize costs related to designs and supervision.

A total of twenty six (26) “Emerging” Contractor were appointed for the  construction stage the project. The following conditions were put in place to assist the Contractor:

Surety was reduced to 10% and was based on 50 units allocation.

Retention was also reduced to 5% to boost Contractors cash flows.

Payments were made fortnightly to also boost Contractor cash flows.

Allocation of units were performance based.

Cessions were entered into with material suppliers etc.

The project provided 947 members of the community with temporary employment.

2.10     BUILDING CONSTRUCTION

2.10.1  Overview

The maintenance and construction of Council buildings.

2.10.2  Description of the Activity

Handling of complaints and requests with regards to maintenance on municipal buildings

Design and implement construction of new buildings, as well as additions and alterations to existing buildings.

Implement maintenance programmes on municipal building

2.10.3  Strategic objectives

Assist departments in good time and effectively maintaining buildings under their control

Manage all construction work required by Departments

Liaise with Consultants with regards to larger construction projects on behalf of Departments

To complete projects within the financial year

2.10.4  Key issues for 2008/2009

Continuous maintenance and upgrading of municipal buildings

2.10.5   Statistical Information